Visitor Admission

Overview

Visitor Administration is the primary means for Security or an office administrator to process a visitor into a building or a facility. With this interface the user can take a picture, assign an access card, check a visitor in at the beginning of the day and out at the end of the day. This is also where a user can see who is expected, who is in, and who has left the building.

• Topics
• How-To
• Reference
• Related Presentations

Visitor Definitions

Name	Description
Photo	The picture of the Visitor is applicable.
Guest	The name of the Visitor.
Badge Printed	This will let you know that the badge has already been printed.
Affiliation	Affiliation is typically the name of the company or organization the visitor is from.
Group	The name of a group of visitors, example "New Employee Orientation".  This makes it easier to find visitors that are arriving together.
Host	The Person who is hosting the visit.
Occupancy	This field indicates the Occupancy the visitor is visiting, very important for larger multi-tenant facilities.
Floor	The floors a Visitor is limited to or the Floor Stops they can access.
Access Level	The Access Level that is being granted to the Visitor.
Status	What is the status of the visitor.  There are three status's "Expected", "In", "Out"
Status Date	The date and time of the current status.

Search Criteria

Criteria	Description
Facility	This will narrow search results to a particular Facility.
Occupancy	This will narrow search results to a particular Occupant.
Search Text	This field is used to limit the number of rows listed in the list box below. To use simply type a string of characters or words. Please note you will only see those items you have the permission and access rights for.
Visitor Type	Type of Visitor expected.
Days Before	How many days in the past the Visitor was expected.
Days After	How many days in the future the Visitor is expected.
Group Name	This will narrow search results to a particular Group.
View	This option toggle whether deleted entries are included in results.
Create	Will bring you to the create screen. Use this if the entity does not exist in the BluSKY database. Be extremely careful not to create duplicates with slightly different names.
Submit	This button performs a search based on the criteria selected in the filter.
Reset	This button clears all fields in order to start a new search.

Visitor Admission Actions

	Will bring you to the create screen. Use this if the entity does not exist in the BluSKY database. Be extremely careful not to create duplicates with slightly different names.
	View will bring you to the view screen. Use this to look up information on existing entities and access Audit Info.
	Edit will enable you to edit the selection you chose.
	Visitors and Vendors are checked in to indicate that they are currently in the building.
	Visitors and Vendors are checked out when they depart the building.
	This option will print a Badge for the selected Visitors. Please note: a default Badge Template must be assigned to the Visitor prior to being able to print one.
	This option will print a Badge & Check In the selected Visitors. Please note: a default Badge Template must be assigned to the Visitor prior to being able to print one.
	Delete allows for removal of the entity from the BluSKY database.
	Export will save the information from the view list into one of three file formats, a printable form or copying to your computers clipboard. Read more here.